Video conferencing TCO.

Video conferencing costs: user licences (10-20/user/month for Zoom/Teams/Meet), meeting room hardware (2-15k per room for camera + screen + speaker), and support/training. Most businesses spend 200-2,000/month on video conferencing infrastructure for 50-200 users.

100 users × 13/month × 12 = 15,600 licences. 5 meeting rooms × 5,000 hardware = 25,000. Support 3,000/year. Total 43,600 first year. 436/user. Year 2+ drops to 18,600 (licences + support only) since hardware is one-off.

Microsoft Teams is effectively free with Microsoft 365 subscription (10-20/user/month for full suite). Zoom competes on reliability and features at 10-20/user/month standalone. Google Meet included with Google Workspace (5-14/user/month). For most businesses already on M365, Teams is zero additional cost - hard to justify separate Zoom budget.

Run it with sensible defaults

Using users of 100, cost per user monthly of 13, meeting room hardware of 25,000, annual support of 3,000, the calculation works out to 43,600.00. Nudge the inputs toward your own situation and the output recalculates instantly. The defaults are meant as a starting point, not a recommendation.

The levers in this calculation

The inputs — Users, Cost per User Monthly, Meeting Room Hardware, and Annual Support — do not pull with equal force. Frequency and unit price pull the total in different directions. The biggest surprise for most people is how small recurring amounts compound into large annual figures — that's where this calculation earns its keep.

How the math works

Annual = (users × per-user × 12) + hardware + support. The working is transparent — you can verify every step yourself in the formula section below. No black box, no opaque "proprietary model".

What to do with a low result

A disappointing result is information, not a judgement. Pick the single input that dragged the figure down most and focus the next quarter on that one factor. Breadth-first improvement rarely works; depth-first on the worst input usually does.

What this doesn't capture

The score is a composite of the inputs you provide. Life context — job security, family obligations, health, housing — doesn't appear in the math but shapes the real picture. Use the number as a prompt, not a verdict.