Freelance Annual Review Calculator
How did freelancing go this year?
Freelance annual review - profit, margin, hourly rate, revenue per client. Enter expenses and billable hours to see profit and margin.
What this tool does
This tool analyses freelance year-end performance. Enter revenue, expenses, billable hours, clients, and working weeks. Shows profit, margin, hourly rate, revenue per client, and weekly hours.
Enter Values
Formula Used
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Calculations, display, or translation — let us know.
Disclaimer
Results are estimates for educational purposes only. They do not constitute financial advice. Consult a qualified professional before making financial decisions.
End-of-year freelance review shows what worked. This calculator takes total revenue, expenses, billable hours, and client count to compute profit, margin, effective hourly rate, and revenue per client. Useful for spotting trends year-over-year.
80,000 revenue, 15,000 expenses, 1,100 billable hours, 8 clients, 48 weeks: 65,000 profit (81% margin), 59/hour effective rate, 10,000 per client, 23 hours/week billable. Compare year-over-year to see direction of travel.
The tool surfaces improvement areas. Low billable hours per week suggests pipeline issues. Low revenue per client suggests undercharging. Low margin (under 60%) suggests expense bloat. Run at year-end to set next year's adjustments.
Quick example
With total revenue of 80,000 and total expenses of 15,000 (plus billable hours of 1,100 and client count of 8), the result is 65,000.00. Change any figure and watch the output shift — it's often more useful to see the pattern than to memorise the formula.
Which inputs matter most
You enter Total Revenue, Total Expenses, Billable Hours, Client Count, and Working Weeks. Frequency and unit price pull the total in different directions. The biggest surprise for most people is how small recurring amounts compound into large annual figures — that's where this calculation earns its keep.
What's happening under the hood
Profit = revenue - expenses. Margin = profit/revenue. Hourly rate = profit/billable hours. Per client = revenue/clients. The formula is listed in full below. If the number looks off, you can retrace the calculation by hand — that's the point of showing the working.
Using this in discovery calls
Knowing the number behind your rate gives you confidence in quoting it. Clients can sense rate doubt; they can also sense rate certainty. This tool helps build the latter.
What this doesn't capture
Freelance income is lumpy. The calculation assumes steady work; reality includes dry spells, delayed invoices, and client churn. Plan against a pessimistic version of the result, not the central case.
£80,000 £ revenue - £15,000 £ expenses = $65,000.00.
Inputs
This example uses typical values for illustration. Adjust the inputs above to match a specific situation and see how the result changes.
Sources & Methodology
Methodology
Profit = revenue - expenses. Margin = profit/revenue. Hourly rate = profit/billable hours. Per client = revenue/clients.
References
Frequently Asked Questions
How does this help year over year?
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